Financial Aid

Financial Aid Disbursements & Refunds


Fall 2018

The Office of Financial Aid & Student Employment will begin disbursing funds for Fall 2018 on Thursday, August 23, 2018. Please be sure that you have satisfied all of your disbursement requirements, including the completion of your Federal Direct Loan Promissory Note and Entrance Counseling, as applicable. You are encouraged to check your status on your WestConnduit/Banner Self Service Account. Once your funds are disbursed (applied to your account), you will receive email notification from the Office of Financial Aid & Student Employment.

If you are eligible for a refund/credit balance, you will receive email notification from the Cashier’s Office when the refund has been processed.  A refund check will be issued to you if you have not signed up for e-refunds/direct deposit. The Cashier’s Office will begin to process refunds on August 29, 2018.*

  • E-refunds/Direct Deposit: available Friday, August 31*
  • No Direct Deposit set up: check available Tuesday, September 4* (at Cashier’s Office)
  • Refund checks from Parent PLUS Loans may require additional processing time

*These are anticipated dates and are subject to change.


Checks Issued in Error: In the event that the Cashier’s Office issues you a refund check or via direct deposit in error, the university reserves the right to reclaim such funds. Any changes to your financial aid award may result in a balance due to the university.



Enrollment Status

Your enrollment status will be captured on September 18, 2018, the university’s census date. Your enrollment status as of that date may result in changes to your financial aid eligibility and funds already disbursed. As such, a balance due may result.

As a financial aid recipient, you are required to initiate attendance and continue regular attendance in your courses. Should you never initiate attendance and/or stop attending your courses at any point during the semester or change your status (part time full time), it may impact your financial aid eligibility. When withdrawing from any course or from the university, you are required to follow the official withdrawal procedures.


Academic Progress

Please be advised that academic progress will be calculated once all final Fall 2018 grades are posted and notification of your status will be emailed to you. If you do not meet the Satisfactory Academic Progress requirements to remain eligible for financial aid for Spring 2019, you may appeal within the required timeframe as indicated in your notification email. Financial Aid awards will be cancelled for those not meeting the academic progress requirements.